• Pete Melfi

EMAILS: My Communications With The Mayor And City Manager Over Possible Nepotism - Names & Numbe

MAYOR NANCY SHAVER:

Hi all- I promised Pete Melfi who is copied on this e-mail a detailed follow up on the questions he raised regarding John's daughter's involvement in the Bayfront redesign. I've copied Jim Piggot as well since he is responsible for contracting. Here are the questions I took away; Pete, feel free to add and communicate directly on this. 1. Scope of work for Bayfront redesign 2. Contracting dates 3. Project dates 4. Project dollar amount 5. Contracting process. It's my understanding that this fell under the Matthews Design Group on-going contract, and that the dollar amount did not require competitive bidding. 6. Involvement of Fort Lauderdale firm where John's daughter is/was employed. Selection, scope of work, contracted employees. Thanks! Nancy

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JOHN REGAN:

Dear Mayor Shaver, As we discussed last Thursday, I had Jim Piggott review the Bayfront contract. He brought me some details on Friday. Our last bidding resulted in a response that exceeds the budget. We are currently reviewing the scope, means and methods to get the project in line with the budget. The Bayfront project budget is $558,000 which $400,000 is granted funded from the Florida Navigation District and the Port and Waterway Authority. The large time gap in the chronology represents the time to seek grant funds. Date Comment 2/5/14 Matthews Design Group Contracted for planning and design -VALUE: $36,000 Using publically solicited continuing engineering services Contract. Jim is getting me a narrative of the statutory Process we follow to select continuing engineers. 4/8/15 Matthews change order #1

VALUE: $10,000 3/23/15 Disclosed to the commission that the sub consulting Architect, REG, sub consulted landscape design to Cotleur Hearing for approximately $2,000 to do landscape material selection and irrigation. My daughter works for Cotleur Hearing so I directed the design team to terminate any further services from Coltleur Hearing. This meeting is where the City Commission asked us to seek Grants to help offset the cost of the project. 3/27/17 Change order #2

VALUE: $23,200

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MAYOR SHAVER:

Thanks John for this detail. So just to be clear- did Cotlear Hearing perform any services on this project or receive any compensation from the City through Matthews Design Group? And Pete, do you have any questions? Thx! Nancy Mayor Nancy Shaver 75 King Street St. Augustine, FL 32084 Sent from my iPhone

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MELFI:

Jan 9

to Nancy

Thank you Mayor Shaver and Mr Regan,

I have received a ton of feedback from the public on this issue. While they are very anxious to get the answers on this topic, I will review the information provided and contact you with any additional questions if necessary before releasing another story on the matter. I greatly appreciate your timely responses and your willingness to set the record straight with myself and my viewers.

Thank you again,

Pete Melfi

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Nancy Shaver:

Jan 9

to: me, John

Sounds good! You can always make inquiries on any topic through public records.. or shoot me an email.

Best,

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MELFI:

Jan 9

to: Nancy, John

Sincerely appreciated, thank you Mayor.

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John Regan:

Jan 15

to: me, Nancy

Dear Mayor Shaver and Mr. Melfi,

The firm that my daughter works for Colteur Hearing received total compensation of $1,487 working as a sub consultant to the project architect who was working for Matthew Engineering. Services rendered included site documentation, tree recommendations, vegetative material selection and irrigation design. As you recall, I disclosed this relationship to the public and directed the team to discontinue any further engagement of Colteur Hearing. This occurred in 2015.

Sincerely,

John Regan

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Nancy Shaver:

Jan 15

to: John, me

Thanks John -appreciate the details and the wisdom to discontinue the engagement.

Pete- hoping this answers your questions.

Best

Nancy

Mayor Nancy Shaver

75 King Street

St. Augustine, FL 32084

Sent from my iPhone

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JOHN REGAN: On Jan 15, 2018, at 12:20 PM

Dear Mayor Shaver and Mr. Melfi,

The firm that my daughter works for Colteur Hearing received total compensation of $1,487 working as a sub consultant to the project architect who was working for Matthew Engineering. Services rendered included site documentation, tree recommendations, vegetative material selection and irrigation design. As you recall, I disclosed this relationship to the public and directed the team to discontinue any further engagement of Colteur Hearing. This occurred in 2015.

Sincerely,

John Regan

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MELFI:

Jan 15

to: John

Thank you both very much. I do appreciate your time, and highly respect your willingness to follow up with me on the matter. I guess the only other questions I might possibly have would be

1. how did Matthews originally begin working with the city? 2. was it known then that Matthews did a large amount of work with Collier and Hearing? 3. how many other city jobs involved Collier and Hearing and how much in total has Collier and Hearing received from the city via Matthews, directly, or through any other contractor?

Thank you both very much again for your time and insights.

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John Regan:

Jan 16

to: me

Dear Mr. Melfi,

Just following up.

1. Matthews was selected under a continuing engineering services request for qualifications. This is a standard process outlined in Florida Statutes.

2. Colteur Hearing was selected by the architect who does works regularly with Colteur Hearing. I do not think Matthews works with them. It was a decision by the architect.

3. Colteur Hearing has not worked on any other project for the city or received any other compensation.

If you need anything else, please do not hesitate to ask. Also feel free to call me also at (904) 669-1873.

Sincerely,

John Regan

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